(i.e. initials, first few letters of either name, student ID number, code words, character or letter sets, etc.)
Do NOT include punctuation like apostrophes or commas.
1. Leave the respective column(s) empty, but be sure to leave the headers intact. Auto-generated data applies to user_email, user_login, and/or password. If you leave that column blank, the system will auto-generate the data.
2. Be sure to download the User Data immediately upon completion of the upload. You will need to communicate all of the auto-generated log-in information to your students.
In the spreadsheet below, the text in red indicates the OPTIONAL fields.
Row# 2 (under the headers) indicates how the system auto-generates each piece of data:
User Login (User name) = First 2 letters of first name + first 3 letters of last name + 5 random numbers
Example: Cookie Monster: Co + Mon + 12345 = CoMon12345
Notice in the spreadsheet example, only one initial was provided for the first name. In that case just the first letter of the first name, plus 3 of the last are used to create the user login.
• Students will NOT be able to receive any email messages from FluencyMatters.com.
• YOU, the TEACHER will be in charge of your student accounts/log-in information.
• YOU should download the user data sheet (See Tip #1) as it is the ONLY way you will receive a record of your students’ log-in/account information.*
*If you pre-assigned email, user login username) and password, you already have this information on your csv file.
Assign every student the same ‘default’ password and require them to change their password the first time they log into their profile. We recommend that students change their password to the same password they use on other Learning Management Systems/portals.
Assign a user name that students will remember easily, since they will need it every time they log into FluencyMatters.com. If students have a common user name that they use on other systems, you may want to assign the same user name. We strongly advise AGAINST using a social security number, birthdate or other sensitive information in the user name or other data field. Creating a pattern for each user name will help you easily communicate student log-in. For example, combine the first 4 letters of the last name followed by the first 3 letters of the first name.
EXAMPLE: John Smith = SmitJoh; JoAnn Smith = SmitJoA; etc.
NOTE: User names must be UNIQUE. If the system recognizes a duplicate, it will automatically add a series of random numbers after the user name. To avoid the random assignment, make sure you create user names that will be unique. You may choose to add a subset of numbers or characters after the user name to increase the likelihood that the name is not already in use.
EXAMPLE: John Smith = SmitJoh543; JoAnn Smith = SmitJoA543; etc.
If students used a valid email, they can use the system password reset.
If students were registered without an email, the teacher has the ability to change the password on the ‘Group Registration’ page. Just click the “Change Password” button next to the student’s name and enter a password into the field. You will then have to inform your student of the new password.
a) User Name (user_login) and Password.
b) Email (whether it’s a fake address or a real one) and Password.
If you are pre-assigning a user name, make sure it is something the student will remember… unless you enjoy incessantly emailing your students. If you do not pre-assign a user name, be sure to include enough data for first and last name so that the system can auto generate a logical, memorable user name.